Deposits

Forms

• Deposit Transmittal (pdf)
• Deposit Transmittal (doc)

Types of Revenues

Donations

Support given voluntarily by a source external to the University for which no goods or services were provided.

Faculty Practice Payments

Resources transferred from clinical practice entities to support the general needs of a University unit.

Membership/Dues Payment

Payments received in response to official University groups that have formally established dues schedules, e.g. Alumni Association dues.

Repayment/Advance Clearance

Deposit of funds to repay loan or advance. These payments are not to be reported as new revenues.

Sponsored Program or Activity/Service Revenues

Sponsored Program revenues are payments provided from an external source to produce a specific work project or specific services, over a specified period of time, utilizing University owned or controlled facilities or University personnel in the course of their University duties.

Activity/Service revenues are payments provided from an external source to support or participate in University programs, events or activities that do not satisfy the definition of sponsored research programs.

Sources of Revenues:

• Revenues are new funds received from sources external to the University.
• Such sources include individuals (alumni or friends), corporations, foundations, and other legal entities.

Forms of Revenues

Cash

Cash deposits are accepted. Deposits containing cash should be hand delivered to the Center for Tomorrow between 8:00 a.m. and 5:00 p.m. Cash will be counted at time of delivery, and a signed receipt provided.

Checks

All checks should be made payable to UB Foundation or account name. Unsigned checks will be returned to the University unit, and cannot be deposited. Identifying departmental endorsements should be stamped on the right hand side of the back of the check. The left hand side is for UBF use only.

Credit Cards

The following credit cards are accepted with appropriate bank fees noted:

• Master Card/Visa 1.782%
• Discover 1.8%
• American Express 2.15%
• Diner Club/Carte Blanche 2.70%
• On-Line Mastercard/Visa 1.782%
• On-Line Discover 1.8%
• On-Line American Express 2.15%

Such fees are additional to University fees applied to deposits. Please carefully secure the following information for processing credit card information:

• Credit Card Number
• Cardholder Name
• Billing Address
  
• Amount
• Card Expiration Date

Additionally it is helpful to secure the cardholder signature where possible.  Phone or website orders should also be noted. The charge will appear on card holders' statements as "UB Foundation".  Please be sure to keep credit card information in a locked secure place.

Foreign Funds

Canadian funds are deposited at face value, with exchange rate subsequently charged to the deposit account. Other foreign funds not drawn on a U.S. bank must be submitted for collection, with net proceeds subsequently being credited to the deposit account.

Wire Transfers

Electronic transfer of funds into an account is easily possible. Please contact revenue processing office (645-3011) for details and keep us informed about transfers that you are expecting.